Cross-Border Procurement: The Timeline from Inquiry to Installation

1. Compliance pre-check (1-2 wks): confirm the market’s pathway and the device’s registration status — the first and most valuable filter (see market access).
2. Quotation and contract (1-2 wks): standardized comparison, configuration, SLA and acceptance clauses.
3. Payment: typical deposit-plus-balance; corporate accounts of the registered entity; LC for large deals.
4. Production and pre-shipment inspection (2-6 wks): build time for non-stock models; third-party or video inspection possible.
5. Shipping (1-3 wks): sea vs air; crate and shock requirements; insurance on CIF terms.
6. Customs: medical devices usually need import permits/registration papers — missing documents are the biggest snag.
7. Installation and acceptance (1-3 days): per contract standards (see acceptance), training alongside.

LEIJEX export process and documentation: quality page.

Sea or air freight?

Whole machines mostly by sea (cost and shock profile); urgent parts by air. Device class and destination port decide details.

Hedging currency swings?

Lock currency and rate clauses at signing; staged payments naturally hedge, or use forward contracts on large deals.

• Market Access
• Acceptance
• Service Evaluation